PROJECT COORDINATOR

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At Harbinger, we shape the moments that shape the world. Our experiences and accomplishments speak for themselves: in 2017, Harbinger earned the distinction of an Inc. 500 company!  We have been fortunate enough to work alongside some amazing clients along the way, including Google, Uber, GE, YouTube, AT&T, CNN and NBC (to name a few).   Join us as a Project Coordinator and unlock the exciting, fast-paced world of executing our client’s visions with precision and exceeding their expectations time and again.

 

SUMMARY

The Project Coordinator is a critical member of our team, supporting the Project Managers and Managing Directors in day-to-day management of events, marketing, and experiences. Project Coordinators will responsibly administer and organize all project activities in cooperation with and under the direction of the Managing Director, together striving for the flawless execution of all Harbinger projects.

The Project Coordinator is one of the primary external representatives of our organization.  As such, the Project Coordinator must convey a sense of expertise in our services and capabilities, frequently serving as a key educator for our community and potential clients.

 

ESSENTIAL EDUCATION & SKILLS

- Intricate knowledge of the event planning/logistics industry with a concentration on agency or corporate event productions, creative and scenic development, and/or video and graphics production.

- 12-18 months minimum with a large public affairs or advertising agency preferred; experiential marketing or events experience also desired.

- Strong analytical and problem solving skills and an ability to adapt to unforeseen circumstances.

- Ability to work well with large and diverse teams all the while maintaining a positive, can-do attitude.

- Ability to work under pressure and within tight deadlines.

- Ability to translate requirements into tasks.

- Experience with task scheduling and resource assignment.

- Experience with project management practices and tools to create, manage, and track project performance, cost, and scope.     

- Excellent client facing and internal communication skills.

- Excellent written and verbal communication skills.

- Solid organizational skills including attention to detail and multitasking skills.

- Strong work ethic, self-motivated, and able to work independently to meet or exceed goals.

- Interest in staying abreast of evolving industry standards and concepts.

- Wiz at using Google Suite products and experience with Microsoft Suite, Apple iOS, and CAD.

- Bachelor’s Degree or higher.

 

PHYSICAL REQUIREMENTS
 

- Must be able to engage in frequent and prolonged travel in vehicles, airplanes, and on the Metro.

- Must be able to stand and/or walk for extended periods of time, for instance, during Harbinger client events.

- Must be able to lift up to 50 lbs. on a moderately frequent basis.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

- Help prepare project proposals, timeframes, schedules, and budgets.

- Participate in virtual and in-person site visits and planning sessions.

- Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.

- Collaborate with internal and external entities to incorporate all aspects of an event, including services not directly provided by Harbinger to create one, seamless experience for the client.

- Learn and maintain detailed knowledge of Harbinger services and customers and efficiently and effectively communicate knowledge of Harbinger services to customers and potential customers to generate business.

- Effectively and accurately communicate relevant project information to the project team and perform assigned supervisory duties.

- Collaborate with internal and external entities to incorporate all aspects of an event, including services not directly provided by Harbinger to create one, seamless experience for the client.

- Create and maintain comprehensive project documentation detailing production, audio-visual, photography, videography, entertainment, transportation, graphic artwork, collateral, scenic, and décor, as well as scheduling, timelines, programming, estimates and invoices, travel and accommodations, and transportation, among other elements.

- Use project management tools to track project performance, expenditures, procurement, and report any possible or current roadblocks.

- Source third-party estimates and subsequent support to enhance the product or experience for the client.

- Proactively detail pre-planning efforts with third-party entities (ie. sponsors, partners, etc.), to ensure cohesive outcomes on-site.

- Prioritize and reprioritize, particularly in situations of competing interests.

- Contribute to a work environment that fosters pride in being part of a winning team and promotes personal growth. Career-minded, with an interest in growing with the company long-term.

- Perform quality assurance.

- Report any problems regarding customer/Harbinger relationships.

- Perform and fulfill other duties as assigned by Harbinger management.

- Perform these responsibilities on a professional level adhering to and implementing the corporate mission, philosophy, culture, goals, objectives and policies and procedures of Harbinger.

 

WHAT WE OFFER

Paid time off

- 100% Employer sponsored medical plans

- Dental and vision plans

- In-building fitness suite (complimentary)

- Commuter benefits

- Technology benefits

- 401(k) plans

 

APPLICATION

If interested in applying please email hub@teamharbinger.com. The subject line should include 2017 Fall Project Coordinator Application - (Last Name, First Name). In your cover letter, tell us about the event you dream about planning and why. Additionally, please attach writing samples (i.e. press releases, social media posts, newsletters, etc.) and/or examples of any creative work you’ve done (yes, the ambiguity was intentional).

Interviews begin November 8th and will continue on an accelerated schedule until the ideal candidate is identified.

This is a paid position; compensation will be commensurate with experience.

Harbinger provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Harbinger complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  

Harbinger expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Harbinger’s employees to perform their job duties may result in discipline up to and including discharge.

 

ABOUT HARBINGER

The Harbinger events team is comprised of hundreds of hardworking individuals that are agile, experts in their respective fields, and are trained to execute with laser-sharp precision.

Harbinger was founded by a core team of event managers and logistical experts who were trained in the world of high-stakes political events. We transferred this experience to the private sector and began working with Fortune 500 companies to create brand activations that are amplified by the use of media coverage and social media integration. In 2017, Harbinger earned the distinction of an Inc. 5,000 company.

Past clients include: Google, Uber, GE, YouTube, AT&T, CNN, NBC